Winter Witchcamp COVID Policy (will evolve as needed)

We continue to live in a COVID-19 pandemic, with additional influenza and RSV (respiratory syncytial virus) burdens that are straining hospital resources.

Refunds: If you end up having to cancel, there is a $25 non-refundable deposit for all attendees (in person or online) that will go toward event costs. Beyond that amount, your payment can be refunded if you cannot attend, or you can choose to donate part or all of it toward this and future Winter Witchcamp events. Refunds may take up to 3 weeks to process and will be made in the same manner you originally paid.

In Order to Keep Everyone Safer:

Risk Decision Making

1 – If you are in a high-risk category or are in regular contact with someone who is, consider choosing the virtual option for Camp.

2 – Assessment of risk is a uniquely individual undertaking, and we honor everyone’s bodily autonomy and decision-making process.

Before Deciding to Attend Onsite / in person, we encourage you to:

1 – Be fully vaccinated, including a bivalent booster within 6 months of attending.

2 – Be willing to wear an N95 mask during indoor gatherings (this is optional but subject to change).

3 – Be willing to test the morning the event begins.

4 – Be willing to stay home and attend virtually if you are experiencing ANY signs of illness, or if you’ve been exposed to COVID in the previous two weeks.

5 – Be willing to leave and go home if you experience any signs of illness.

6 – Agree to conscientious hand cleanliness (frequent hand washing). 

Two Weeks Before Camp – “Lay low before you go”

1 – For the two weeks before Camp, please avoid attending large gatherings.

2 – If you must attend a large indoor gathering, be willing to wear an N95 or KN95 mask the whole time.

The Day Camp Begins

1 – Agree to take a rapid COVID test. Take a photo of it and be prepared to show the photo at check-in.

2 – We will have test kits available at Camp, but not enough for everyone. Please plan to test before attending.

3 – If you test positive, you agree to attend Camp virtually, or stay home.

During Camp

1 – If you do not feel well at any point, you agree to inform the medical team, test for COVID and isolate or leave for home immediately. 

2 – Anyone with a cough, body aches, fever, chills, sore throat, sinus congestion, changes in taste or smell, and/or GI symptoms must agree to quarantine until they can leave for home.  

3 – We will have ample hand washing and sanitizing supplies. There will be some masks and COVID tests available. There will be medical professionals on-site to help with decision-making. 

After Camp

Anyone who finds they have contracted COVID or any other infectious disease at Camp agrees to report this to the Registrar.

References/Resources

Protect Yourself and Others: COVID-19 – MN Dept. of Health

How to weather the tripledemic: When COVID-19, flu and RSV collide | MD Anderson Cancer Center

CDC COVID-19 Considerations for Events and Gatherings (pdf)