Pay as You Can Information

Snow labyrinth hearts and lake 2016 Winter Witchcamp

Snow labyrinth hearts and lake 2016 Winter Witchcamp

We are continuing the pay as you can model for 2018 with a suggested sliding scale of $0 to $700 based on the approximate cost per person at Camp being $380, which is an increase due to our new more accessible site.

Camp is a living, breathing web of interdependence and weavers hope that this changing relationship to money will be one way we can put our values into action, honoring all the different ways that people contribute to camp.  This magic emerged during our normal budget process in 2017 which incorporated feedback and suggestions from community over the years as well as examination of our Camp values.

We committed to this model one year at a time, in an effort to bring witches to Camp who might otherwise be unable to attend or for whom attendance is a financial hardship. We see this shift of our relationship to money as a powerful act of magic and trust in the abundance and communal values of our community. By breaking down financial barriers, we radically shift the way we look at and work with wealth, abundance and need as a community. Weavers welcome direct and specific feedback from community about this on an ongoing basis.

How did this work for registration in 2017?

  • Early registration for people of color and indigenous people of the Americas opened several days ahead. Those self-identified people of color and/or indigenous people of the the Americas along with anyone attending for support/attending with them, apply under early registration.
  • General registration opened in mid-September on a Saturday and filled within 2 hours.
  • When registering (if paying more than $0), campers were asked to pay a deposit of $50 or 25% of the amount they chose to pay.
  • Campers were asked to commit to paying the balance of the amount chosen, based on ability, from $0 to $600 by winter solstice.

Below are some of the facts and figures of how the PAYC model worked out for the 2017 camp.

  • Funds received from registration:
  • The average cost per person was: $302
  • The average pledge per attendee was: $233
  • 12 people paid $0
  • 5 people paid less than $100
  • 6 paid at the top of the suggested scale
  • Several people who held roles at camp donated their stipends. We recognize this isn’t financially possible for some people and is by no means required or expected.
  • We exceeded budget goals by $1000 which folded into our prudent reserves.

To manifest sustainability, we set a Prosperity Spell and the previous scholarship fund was rolled over to help cover the general cost of camp. Numerous fundraisers were held to also help offset camp costs.   We evaluate the sustainability of the model each year, with community feedback.In addition to money, community members donated their time, goods, and services at camp and at fundraisers as ways to support the magic of our Prosperity spell.

We also had significant and increasing accessibility and sanitation challenges with our beloved heart shape island site, now under new management and after much searching, we made the decision to move to a new home.

What Does this Mean for 2018?

In sacred space, with much thought, planning, and excitement, the WWC Weavers have decided to continue with the PAYC model for WWC 2018. In sacred space we have set a new prosperity spell for the year (GO HERE to see the 2018 Prosperity Spell). We continue our efforts to bring witches to Camp who might otherwise be unable to attend or for whom attendance is a financial hardship. We see renewing our commitment to this shift of our relationship to money as a powerful act of magic and trust in the abundance and values of our community. We see Camp as a living, breathing web of interdependence and that this changing relationship to money is just one way we can put our values into action. PAYC extends to everyone coming to camp–no matter their roles; includes Weavers, Teachers, Spinners…everybody. Some roles will receive stipends.

In addition, we have located and committed to a larger, beautiful new home which is a wildlife refuge on a deep and welcoming lake on over 500 acres including maintaining wild spaces and green energy (solar and wind on the property) as well as being very clean and well maintained. We are excited to be supporting a non-profit so that embodies many of the core values of our community. To safeguard our camp and campers, we do not publicize the exact location until after people have registered for camp.

What Does this Mean I Should Pay for Camp?
This year, due to factors such as the new location, and the increased number of attendees to 100, our budget is a total of $38,500.  The average cost per camper including all people with roles like teachers and Weavers is $385. Our PAYC model means we have a suggested scale of $0 – $700. We encourage those who can, to contribute $474, based on the 23% difference between what folks paid on average vs. how much camp cost.last year.

Filling the Gaps 
The territory we are traveling is still a bit unknown. Can we as a community sustain this model for another year? It may get messy, and that is where the ingenuity of our community can emerge. We trust the hard work and magic of that process and of our community. As in the past, we have set a budget and are committed to meeting our costs in a number of ways. Fundraising will continue to happen and will continue to support Camp in this model as it did last year.

Instead of a single fundraising event that can be unwieldy and overwhelming, we will be organizing several smaller events between now and the end of the year. We trust in the hearts and commitment of our community to give what they can to make Camp happen by participating in the soon to be announced fundraisers. We also hope and encourage people who are inspired to offer additional events whether in the Twin Cities or one of the many other places Winter WitchCampers call home.

Like last year, there will be an ongoing tally of where we are in meeting Camp costs available on the WWC website so that the community can have transparent access to how close we are to our goal. We are dreaming that the new PAYC will be sustainable over many years. We have $16,976 in our prudent reserves, which is set up to cover costs of camp in the case of an emergency. We have made the agreement to dip into that fund, if needed, to cover costs and we are committed to experiencing this process as a profound and transformative magical act.

We are dreaming that the new sliding scale will be sustainable over many years.  We continue to step out into the unknown. It may get messy, and that is where brilliance can emerge. The details may change slightly for 2018 and beyond, the ways we contribute to our community’s beloved event may shift. We trust the hard work and magic of the process.  As in the past, we will set a budget and commit to meeting our costs in a number of ways.

We have prudent reserves, which are set up to cover costs of camp in the case of an emergency, and we also have plans to include building the reserves over time.  We are still committed to experiencing this process as a profound and transformative magical act.  

See the original Pay as You Can Announcement 2017 here

Feedback Welcome!
We know this is a lot of information to take in. Weavers welcome direct and specific feedback from community about this on an ongoing basis. We will continue to evaluate the sustainability of the model with community feedback. We value transparency and hope that we have answered any questions you may have. Feedback and questions can be submitted via email to wwcregister@gmail.com, by phone at (320) 428-0193, or by grabbing a Weaver and having a conversation.